Gurnee Days Exhibitor Booth Application 2020

Dear Gurnee Days General Exhibitor Booth Participant:

Thank you for your interest in the 48th Annual Gurnee Days Festival- Back to the Future, Gurnee Days Celebrates the 80’s!  Please carefully read through this document which outlines pertinent information for exhibitor booth participants. 

  1. Booth Information
    • Gurnee Days Booth Participants must reside within the Village of Gurnee boundaries to apply.
    • Booth spaces are 10’ x 10’.
    • In an effort to execute the safest event, it is mandatory that all exhibitors rent a tent through the Park District.  Tent rental is included in your fee.
      • Tent Types:
        • Tent – Top only -  Figure 1 see below
        • Tent – Top with ledges open to aisle - Figure 2 see below

                                  (visitors can walk into your tent)

        • Tent – Top with ledges closed off to aisle - Figure 3 see below

                                 (counter is between you and visitors)

    • Exhibits/booths will operate from 11:00 am to 7:00 pm on Saturday, August 8th and 11:00 am to 4:00 pm on Sunday, August 9th. No vehicle of any kind will be allowed inside exhibit areas after 10:30 am on Saturday and between 10:30 am to 4:00 pm on Sunday.
    • Exhibitors must bring all their own equipment/supplies that they will need to operate their booth; we DO NOT provide tables and chairs. Electricity is NOT available for exhibit/booth spaces.
    • Booth sharing is not permitted.
    • Booth equipment may remain in the park overnight on Saturday as security will be on duty from 10:30 pm to 9:00 am Sunday morning. Please use your own discretion; the Gurnee Park District will not be responsible for lost or stolen items.
    • You will be responsible for cleanup around your booth area.
    • In addition, if you would like to request the same booth location as in 2019 please indicate that on your application. Please note: Booth location requests are accepted, but cannot be guaranteed.

                         Figure 1 – Tent            Figure 2 – Tent w/Ledges         Figure 3 – Tent w/Ledges

                           (Tent Only)                        (Opens to Aisle)                       (Closed to Aisle)
                                                                                  

  1. Applications
    • Applications are reviewed on a first-come, first-serve basis. All applications will be time and date stamped when received.
    • The final deadline for all Gurnee Days booth applications is July 15, 2020, or until full.  The Exhibit Area may be full prior to the deadline.
    • Gurnee Park District reserves the right to not approve applicants that do not meet the mission of the Gurnee Park District.
    • Applicant must provide copy of automobile insurance for vehicle used to get items in and out of the event OR a Certificate of Insurance naming the below as Additional Insured on the COI: Gurnee Park District | 4374 Old Grand Avenue, Gurnee, IL. 60031
  1. Fees
    • Business (top only) - $320
    • Business (with counters) - $335
    • Not for Profit (top only) - $300
    • Not for Profit (with counters) - $315
            Please note the following:
      • The booth fee is due once the application is approved. After application is approved, you will be notified of confirmation and payment details.
      • No refunds will be made after July 15, 2020; all requests for refunds must be in writing.

For all vendor applications, regardless of the date received, will be reviewed beginning May 1. You will be notified by email if your application was approved or denied. A letter with final instructions and a map indicating your booth location will be sent by email in late July/early August.

If you have special needs or require additional information, please contact Jamie Richards, Exhibits and Booths Chairperson at 847-599-3755 or via email at jrichards@gurneeparkdistrict.com.

Sincerely,

Jamie Richards                       

Exhibits and Booth Chairperson

*Note: In an effort to execute the safest event, it is mandatory that all booth renters rent a tent through Gurnee Park District. Vendors are NOT permitted to bring a tent from home or work.

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Exhibitor Booth Fees:
       Business (top only) - $320
       Business (with counters) - $335
       Not for Profit (top only) - $300
       Not for Profit (with counters) - $315
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Gurnee Park District
Waiver and Complete Release of All Claims

Pertaining to participation in Gurnee Days, August 8th- 9th 2020.

The undersigned acknowledges that he/she has carefully read and reviewed the within waiver and release and understands that by signing this document he / she is waiving and releasing any and all claims, causes of action, and rights arising out of any injuries or damages that the undersigned, his / her agents, representatives, heirs, employees, employer, company, and assigns might sustain or suffer as a result of participating in the 2020 Gurnee Days Booth / Exhibit Fair.

On behalf of himself / herself, as well as his/ her agents, representatives, heirs, employees, employer, company, and assigns the undersigned, both individually and in any indicated representative capacity, recognizes and acknowledges that there are certain risks of physical injury as well as financial injury as a participant in the activities of “Gurnee Days” and the undersigned agrees to and does hereby assume the full risk of any and all injuries, including, but not limited to death, damages, and losses of any kind which may be sustained as a result of participating in any and all activities connected with or associated with such participation.

The undersigned does therefore agree to waive and relinquish, and does hereby waive and relinquish any and all claims that may now or hereafter exist or arise or that the undersigned may have or claim to have against the Gurnee Park District, their officers, agents, servants, and employees as a result of participating in the “Gurnee Days” activities resulting from injuries of any type, including death, damages and losses sustained by the undersigned and arising out of, connected with, or in any way associated with the “Gurnee Days” activities.

The undersigned does further hereby release and discharge the Gurnee Park District and their officers, agents, servants, and employees of, from, and against any and all claims, losses, damages, causes, and causes of action resulting from injuries of any kind, including, but not limited to death, damages and losses, sustained by the undersigned, his / her agents, employees, servants, heirs or assigns, which may accrue on account of or connected with the undersigned’s participation in the “Gurnee Days” activities.

The undersigned does further agree to and does hereby, on behalf of himself / herself, as well as on behalf of his/ her agents, representatives, heirs, employees, employer, company, and assigns, indemnify, hold harmless and agree to defend the Gurnee Park District together with their officers, agents, servants and employees of, from, and against any and all claims, losses, damages, causes and causes of action resulting from injuries of any kind, including death, damages, and losses sustained or arising out of, connected with, or in any way associated with the “Gurnee Days” activities and the participation of the undersigned, his / her employees, employer, company, partners, agents, servants or assigns therein.

I agree to abide by the rules as outlined in the application letter and understand that all applications are subject to Gurnee Park District approval.